Administrative Assistant Screening Interview Template

What office software are you proficient in? Rate your comfort level with Microsoft Office, Google Workspace, and any other tools you use regularly.

What this assesses: Establishes technical proficiency with the core tools required for most administrative positions.

Describe a typical day in your most recent administrative role. What were your primary responsibilities?

What this assesses: Reveals breadth of experience and helps match the candidate to the right level of administrative role.

How do you prioritize tasks when multiple people need your help at the same time? Give a specific example.

What this assesses: Tests multitasking ability and prioritization skills under competing demands.

Tell me about your experience managing calendars, scheduling meetings, and coordinating logistics. What is the most complex scheduling situation you have handled?

What this assesses: Assesses organizational skills and experience with calendar management at various levels of complexity.

How do you handle confidential information such as employee records, financial data, or sensitive correspondence?

What this assesses: Evaluates discretion and understanding of confidentiality requirements in an office setting.

What is your typing speed, and do you have experience with data entry, filing systems, or document management?

What this assesses: Screens for foundational administrative skills that are baseline requirements for most placements.

What type of work environment do you prefer, and what are your salary expectations and availability?

What this assesses: Captures placement logistics including environment fit, compensation expectations, and start date readiness.