Inventory Support Specialist

Inventory Support Specialist

About UsThe Vascular Care Group is a rapidly expanding innovative outpatient practice offering life-changing care for vascular patients. With Board Certified physicians, world class facility, and strategic partnerships with local hospitals and networks, we offer a new, convenient model to treat vascular disease.

Overview

The Inventory Support Specialist is responsible for establishing and managing a centralized inventory and ordering process for four clinical areas and the front office at our Darien location. This position reports to the Office Manager and works closely with department leads and the VP of Supply Chain Management to keep essential supplies organized, available, and easy for staff to find.

What You’ll Do

• Establish a shared process for requesting, approving, ordering, receiving, and restocking clinical and office supplies. To include checking order status.
• Build and maintain an inventory that records items, quantities, storage locations, and reorder levels. Work with departments leads to set stock levels based on what each team uses.
• Conduct regular physical counts, reconcile differences with inventory records, and flag items that are running low.
• Place orders with approved vendors, verify deliveries against orders, and follow up on missing or damaged items and returns.
• Track shortages and backorders, keep affected teams informed, and work with department leads and Materials Management to identify suitable substitutes and obtain approval before ordering.
• Keep supply rooms, cabinets, shelves, and bins clean, organized, and clearly labeled so staff can locate and use existing stock.
• Monitor expiration dates, use stock with earlier expiration dates first, and flag expired or recalled products for removal according to practice procedures.
• Track supply spending and usage. Recommend ways to reduce duplicate orders, excess stock, and waste while keeping essential supplies available.

Preferred Background

• Experience with inventory tracking, ordering, receiving, or stockroom organization.
• Comfort using Excel or similar software to maintain inventory and order records.
• A detail-oriented, systematic approach to organizing supplies and following orders through to delivery.
• Ability to work across departments and communicate clearly about shortages, delays, and changes.
• Experience in healthcare, purchasing, or materials management is a plus.

Compensation

$18/hour - $23/hour. Negotiable depending on skills and experience.

#Darien