Catering Coordinator

Job Description

The Catering Coordinator provides administrative, sales and operational support to Catering Sales and Event Services, helping manage client information, proposals, contracts, BEOs, event updates, reporting and departmental communications. Focused primarily on catering and social events, this organized, detail-oriented team member also supports group business and helps establish the processes and standards that create smooth operations and exceptional client experiences at The Knox, Auberge Collection.

• Provide administrative and organizational support to Catering Sales and Event Services, including client correspondence, proposals, contracts, meetings, site visits, tastings, sales materials and departmental communications.
• Maintain accurate files, calendars, templates and procedures; track key documents, deadlines and approvals.
• Prepare, update and distribute BEOs, group resumes, event diagrams and supporting documents. Process approved changes in Delphi or the designated system, maintain current event files and coordinate updates with relevant teams.
• Assist with lead and booking records, inquiry follow-up, contracts, sales reports and event turnover documentation; coordinate client appointments and work with Group Sales and Reservations on guest room details as needed.
• Help establish pre-opening workflows, templates, BEO standards, reporting tools and training. Perform other duties as assigned.

Qualifications

• At least one year of administrative, sales coordination or hospitality experience; hotel or event experience preferred.
• Strong organization, attention to detail, communication and interpersonal skills, with the ability to manage competing priorities, meet deadlines and maintain accurate records in a fast-paced setting.
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint; willingness to learn hotel sales systems, processes and reporting tools. Delphi or similar system experience preferred.
• Professional, service-oriented approach suited to luxury hospitality, with discretion when handling confidential information and the ability to work effectively with clients, colleagues and hotel leadership.
• Hotel catering, event or group sales, conference services, hotel contracts, proposals, banquet event documents, food and beverage pricing, Opera or similar property management systems, hotel openings, and Forbes or LQA standards are preferred. A relevant bachelor’s degree or equivalent experience is also preferred.

Additional Information

About Auberge Collection
Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.

For more information: auberge.com

Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge

About Friedkin
Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports.

Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo.

The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus.

For more information, please visit www.friedkin.com

The Knox Hotel Employer LLC is an Equal Opportunity Employer, M/F/D/V. The Knox Hotel Employer LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Knox Hotel Employer LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training

Company Description

In the heart of Knox Street, a bold new way of life is taking shape. A revolutionary destination that will transform Dallas forever, The Knox, Auberge Collection will debut as the city’s most captivating new address, a tapestry of bold design envisioned by the internationally acclaimed Martin Brudnizki Design Studio. The hotel offers 140 artfully imagined guest rooms and suites, each layered with texture, glamour, and character. Guests drift between four distinctive dining and drinking venues, from an all-day salon and terrace to the magnetic hum of a hidden cocktail lounge and lively pool garden. A collection of beautifully appointed event spaces each designed for intimate gatherings and grand celebrations alike - offers an elegant backdrop to host the city’s most memorable moments. The hotel will introduce a signature Wellbeing by Auberge concept, where skin-health rituals meet cutting-edge therapies in a convivial yet serene setting.

For more information: https://auberge.com/the-knox/

Follow The Knox on Instagram @theknoxauberge